# Podcast Hosting Platform — Product & Engineering Sync

**Date:** July 15, 2026  
**Time:** 10:00–10:45 AM ET  
**Location:** Zoom  
**Facilitator:** Maya Chen  
**Notes:** Daniel Ortiz

## Attendees

- Maya Chen — Product Manager
- Daniel Ortiz — Engineering Lead
- Priya Shah — Product Designer
- Lucas Bennett — Growth Marketing
- Erin Wallace — Customer Success
- Noah Kim — Data & Analytics
- Sofia Marin — Content Partnerships

## Agenda

1. Review listener analytics beta feedback
2. Confirm priorities for the next release
3. Discuss storage limits and pricing tiers
4. Plan migration communications
5. Review launch risks and dependencies

## Discussion Notes

### Listener Analytics Beta

- Beta users found the new retention graph useful but had difficulty comparing episodes with different lengths.
- Several creators requested geographic data below the country level.
- Engineering confirmed that region-level data is available for most downloads, but privacy thresholds must be applied.
- Customer Success reported recurring confusion between unique listeners and total downloads.
- The team agreed that metric definitions should be visible within the dashboard rather than only in help documentation.

### Next Release Priorities

- The highest-priority items are scheduled publishing improvements, clearer analytics definitions, and automated episode transcription.
- Bulk metadata editing remains important for larger networks but will not fit in the upcoming release.
- Design will simplify the publishing workflow by moving advanced options into a collapsible section.
- Transcription will launch as a limited beta for English-language episodes.

### Storage and Pricing

- Current storage costs are increasing faster than subscriber revenue for accounts publishing video podcasts.
- The team discussed introducing a separate video storage allowance instead of changing audio limits.
- Growth recommended testing usage alerts before enforcing any new limits.
- No pricing changes will be announced until Finance completes the cost model and existing customers receive advance notice.

### Migration Communications

- Approximately 1,200 creators still use the legacy RSS settings page.
- Engineering expects automatic migration to work for most accounts, with manual review required for custom redirects.
- Customer Success requested a searchable list of affected accounts and migration status.
- Communications will include an initial notice, a reminder one week before migration, and a completion email.

## Decisions

- Add normalized episode comparison to the analytics roadmap; it will not block the next release.
- Show plain-language definitions for unique listeners, downloads, and starts directly in the analytics dashboard.
- Prioritize scheduled publishing improvements and transcription beta for the next release.
- Defer bulk metadata editing to the following planning cycle.
- Launch transcription as an opt-in beta for English-language episodes only.
- Test video storage usage alerts before proposing limits or pricing changes.
- Begin legacy RSS migration on August 18, 2026, using a phased rollout.
- Manually review accounts with custom redirects before migration.

## Action Items

- **Priya:** Deliver revised publishing workflow designs by July 22.
- **Daniel:** Confirm transcription vendor capacity, pricing, and data-retention terms by July 24.
- **Noah:** Draft privacy thresholds for region-level listener analytics by July 25.
- **Erin:** Compile the top analytics terminology questions from support tickets by July 21.
- **Lucas:** Draft the three-part RSS migration email sequence by July 29.
- **Daniel:** Generate the affected-account migration report, including custom redirect flags, by July 30.
- **Maya:** Update the release brief and circulate it for approval by July 18.
- **Sofia:** Recruit 25 English-language shows for the transcription beta by August 5.

## Risks and Dependencies

- Transcription launch timing depends on vendor capacity and legal approval of data-retention terms.
- Region-level analytics may be delayed if privacy thresholds significantly reduce report usefulness.
- Custom RSS redirects could extend the migration timeline for a small number of accounts.
- Any storage policy change depends on Finance completing the video hosting cost model.

## Next Meeting

**Date:** July 29, 2026  
**Focus:** Release readiness, transcription beta status, and RSS migration checklist