# Weekly Production & Operations Meeting

**Date:** July 30, 2026  
**Time:** 9:00–9:45 a.m.  
**Location:** Roastery office / Google Meet

## Attendees

- Maya Chen — Founder & Head Roaster
- Luis Ortega — Production Lead
- Priya Shah — Wholesale & Customer Accounts
- Ben Foster — Sourcing and Inventory
- Nora Kim — Packaging & Fulfillment

## Agenda

1. Review last week’s roast quality and production numbers
2. Confirm August small-batch schedule
3. Discuss low stock of Taiwanese oolong
4. Resolve packaging delays
5. Plan upcoming wholesale sample release

## Notes

- Production completed 11 batches last week, totaling 86 kg of finished tea.
- Batch OOL-0724 showed more variation than usual between the first and second roast. Maya believes the second roast rested too briefly before firing.
- Customer feedback on the spring jasmine green tea remains strong. Several customers asked whether it will return in larger tins.
- Current Taiwanese oolong inventory will support approximately three more 12 kg batches. The next shipment is expected in late August, but customs timing is uncertain.
- The new compostable inner pouches performed well in heat-seal tests. Two seals failed during fulfillment, likely because the sealing bar had not fully reheated between runs.
- Printed labels for the 50 g tins are five business days late. Nora has enough blank labels to cover online orders, but not the planned wholesale sample run.
- Priya has interest from six cafés in the roasted buckwheat tea. Samples should be ready by August 12.
- The team discussed adding a darker roast profile for the autumn oolong release. Maya will run a limited test before committing production capacity.

## Decisions

- Increase the resting period between roast stages for OOL-0724 from 45 minutes to 75 minutes.
- Reserve the remaining Taiwanese oolong for existing subscribers and confirmed wholesale orders until the incoming shipment clears customs.
- Use blank labels for online orders only; wholesale samples will wait for the printed-label delivery.
- Produce one 4 kg pilot batch of dark-roast autumn oolong next week.
- Keep jasmine green tea in the 50 g format for now. Revisit a larger tin after the autumn packaging review.
- Add a three-minute equipment recovery interval between pouch-sealing runs.

## Action Items

- **Maya:** Update the OOL-0724 roast log and run the 4 kg dark-roast oolong pilot by August 6.
- **Luis:** Add the revised resting period and sealer recovery interval to the production checklist by August 3.
- **Ben:** Confirm the Taiwanese oolong shipment status and request updated customs documents from the supplier by August 4.
- **Nora:** Contact the label printer for a firm delivery date and inspect the heat sealer before the next fulfillment run by August 3.
- **Priya:** Finalize the café sample list and quantities by August 5; notify accounts if the August 12 sample date changes.
- **Maya and Luis:** Cup the pilot oolong after a 48-hour rest and document whether it is suitable for the autumn release.

## Next Meeting

**Date:** August 6, 2026  
**Focus:** Pilot roast tasting, packaging status, and incoming oolong shipment update