# Farmers-Market Marketplace Meeting Notes

Date: July 11, 2026  
Time: 10:00 AM - 11:15 AM  
Location: Community Foods Co-op Conference Room

## Attendees

- Maya Chen, Marketplace Operations Lead
- Luis Alvarez, Vendor Relations Manager
- Priya Nair, Product Manager
- Ben Wallace, Engineering Lead
- Hannah Brooks, Customer Support Lead
- Omar Reed, Logistics Coordinator
- Elise Morgan, Marketing Manager
- Dana Patel, Finance Analyst

## Agenda

1. Review vendor onboarding progress
2. Discuss customer pickup and delivery workflow
3. Finalize marketplace launch categories
4. Review fee structure and payout timing
5. Confirm launch marketing plan
6. Assign next steps before beta launch

## Discussion Notes

Vendor onboarding is progressing steadily, with 34 farms and prepared-food vendors approved so far. Luis noted that several smaller growers need help uploading product photos and setting weekly inventory limits.

The team discussed whether customers should be able to mix pickup and delivery items in the same cart. Engineering confirmed this would add complexity to checkout and fulfillment routing. The group agreed to keep carts limited to one fulfillment method for beta.

The initial product categories will focus on produce, dairy, eggs, baked goods, flowers, pantry items, and prepared foods. Meat and seafood will be held until after launch because of refrigeration and compliance requirements.

Finance reviewed the proposed fee structure. Vendors were generally comfortable with a 7% marketplace fee, provided payouts happen weekly and order-level fee details are transparent.

Marketing outlined the launch campaign, including vendor spotlights, neighborhood flyers, email announcements, and a preview event at the Saturday market.

## Decisions

- Beta launch will be limited to Saturday pickup and local delivery within a 5-mile radius.
- Customers will not be able to combine pickup and delivery items in one order during beta.
- Weekly vendor payouts will be issued every Tuesday for the prior market week.
- Marketplace fee will be set at 7% for beta, with no additional listing fees.
- Initial launch categories will exclude meat and seafood.
- Product photos are required for featured listings but optional for standard listings during beta.
- Beta launch target date is August 22, 2026.

## Action Items

- Luis: Follow up with remaining vendor applicants and confirm participation by July 18.
- Priya: Update checkout requirements to enforce single fulfillment method per cart by July 15.
- Ben: Confirm delivery-radius logic and vendor inventory cutoff behavior by July 19.
- Omar: Draft Saturday pickup station map and delivery route process by July 20.
- Elise: Prepare vendor spotlight schedule and launch email copy by July 22.
- Hannah: Create customer support macros for refunds, missing items, and pickup questions by July 24.
- Dana: Finalize payout report template and fee breakdown format by July 24.
- Maya: Schedule beta readiness review for July 29.