Meeting Notes: Farmers-Market Marketplace Planning

Date: July 11, 2026
Time: 10:00 AM - 11:15 AM
Location: Community Market Office

Attendees:
- Maria Chen, Market Director
- Owen Patel, Vendor Coordinator
- Leah Brooks, Operations Lead
- Daniel Reyes, Product Manager
- Priya Shah, Payments Specialist
- Tom Alvarez, Vendor Representative
- Elise Morgan, Customer Outreach Lead

Agenda:
1. Review marketplace goals for the fall season
2. Confirm vendor onboarding requirements
3. Discuss ordering, pickup, and delivery workflow
4. Review payment and fee structure
5. Identify launch risks and next steps

Discussion Notes:
- The marketplace will focus on pre-orders from local farms, bakers, prepared-food vendors, florists, and pantry producers.
- Vendors need a simple weekly inventory upload process, with cutoffs set before market day to avoid overselling.
- Customers should be able to browse by vendor, product category, dietary tags, and pickup window.
- Initial launch will support market pickup only. Local delivery may be added after the first four weeks if order volume and staffing are manageable.
- Vendors requested clear reporting on orders, fees, taxes, and payout timing.
- Customer outreach should emphasize seasonal produce boxes, limited weekly items, and the convenience of reserving popular products before Saturday morning.

Decisions:
- Launch will be limited to 25 vendors for the pilot.
- Pickup will be available Saturdays from 9:00 AM to 1:00 PM at the central information booth.
- Order cutoff will be Thursday at 8:00 PM for Saturday pickup.
- Marketplace fee will be 6% per transaction during the pilot.
- Vendors will receive payouts every Tuesday for the previous market week.
- The pilot launch date is September 5, 2026.
- Delivery will not be included in the initial launch.

Action Items:
- Owen will finalize the pilot vendor list by July 18.
- Daniel will prepare the vendor product upload template by July 22.
- Priya will confirm payment processor fees and payout reporting by July 24.
- Leah will draft the pickup booth staffing plan by July 29.
- Elise will create the customer launch email and social media calendar by August 1.
- Maria will schedule vendor training sessions for mid-August.
- Tom will collect feedback from three produce vendors on inventory cutoff timing by July 20.

Next Meeting:
Date: July 25, 2026
Focus: Vendor onboarding materials, payment setup, and pickup-day operations.