# Farmers-Market Marketplace Meeting Notes

Date: July 14, 2026
Time: 10:00 AM - 10:45 AM
Location: Video call

## Attendees

- Maya Chen, Product Lead
- Luis Romero, Engineering Lead
- Priya Shah, Vendor Operations
- Daniel Brooks, Marketing
- Elena Foster, Customer Support
- Marcus Hill, Market Manager, Eastside Farmers Market

## Agenda

1. Review vendor onboarding requirements
2. Confirm product listing and inventory workflow
3. Discuss pickup scheduling and customer notifications
4. Align on launch market and pilot timeline
5. Identify open risks and next steps

## Discussion Notes

- The team agreed the marketplace should start with a limited pilot focused on produce, eggs, baked goods, honey, and flowers.
- Vendors need a simple way to update weekly availability without managing a full e-commerce storefront.
- Inventory should support limited quantities and cutoffs, especially for high-demand seasonal items.
- Customers should be able to place orders from Tuesday morning through Thursday evening for Saturday market pickup.
- Marcus noted that vendors will need clear printed signage at pickup tables so customers understand where to collect prepaid orders.
- Support expects the most common customer questions to involve missed pickups, substitutions, refunds, and pickup window confusion.
- Marketing wants at least two weeks of vendor and customer education before the pilot opens.

## Decisions

- The pilot will launch with the Eastside Farmers Market only.
- Initial customer fulfillment will use market pickup, not delivery.
- Order cutoff will be Thursday at 8:00 PM for Saturday pickup.
- Vendors will receive a weekly reminder every Monday to update inventory by Tuesday morning.
- Substitutions will be disabled for the pilot; unavailable items must be refunded.
- The marketplace will launch with 12-15 vendors instead of opening to the full market roster.
- Customer pickup confirmation emails will include vendor name, pickup location, order number, and support contact.

## Action Items

- Maya: Finalize pilot scope and success metrics by July 17.
- Luis: Complete inventory cutoff logic and pickup confirmation email template by July 24.
- Priya: Confirm pilot vendor list and collect product categories by July 21.
- Daniel: Draft customer launch email, vendor announcement, and social media copy by July 22.
- Elena: Prepare support macros for refunds, missed pickups, and order questions by July 24.
- Marcus: Map pickup table locations and confirm onsite signage requirements by July 20.
- Priya and Marcus: Schedule vendor training session for the week of July 27.