# Regional Bike-Sharing Network — Planning Meeting Notes

**Date:** July 30, 2026  
**Time:** 10:00–11:15 a.m.  
**Location:** Regional Transit Authority, Conference Room 4B / Video call  
**Facilitator:** Maya Chen, Regional Mobility Director  
**Note-taker:** Daniel Brooks, Program Coordinator

## Attendees

- Maya Chen — Regional Mobility Director
- Daniel Brooks — Program Coordinator
- Priya Nair — City Transportation Planning
- Lucas Martin — County Public Works
- Elena García — Metro Transit Authority
- Jordan Bell — CycleLink Operations
- Amina Yusuf — Regional Accessibility Advisory Committee
- Thomas Reed — University Sustainability Office
- Sophie Tremblay — Tourism and Economic Development
- Marcus Hill — Community Cycling Coalition

**Regrets:** Rachel Kim — Municipal Finance Office

## Agenda

1. Pilot performance and ridership trends
2. Proposed service-area expansion
3. Fare structure and transit integration
4. Station placement and accessibility
5. Fleet operations and winter service
6. Funding, communications, and next steps

## Discussion Notes

### 1. Pilot Performance

- The network recorded approximately 186,000 trips between April and June, 14% above forecast.
- Weekday commuter trips were strongest near transit hubs and university campuses.
- Weekend use was concentrated along waterfront and recreational corridors.
- Three downtown stations regularly reached capacity during the morning peak.
- Members reported inconsistent bike availability in two suburban zones after 7:00 p.m.

### 2. Service-Area Expansion

- The group reviewed 18 proposed station locations across five municipalities.
- Priority was given to transit connections, employment areas, affordable-housing sites, and destinations not well served by local buses.
- County Public Works raised concerns about snow storage and sidewalk clearance at four proposed curbside sites.
- Participants supported launching expansion in phases rather than opening all locations simultaneously.

### 3. Fare Structure and Transit Integration

- Metro Transit confirmed that technical integration with regional fare cards is feasible.
- A 90-minute transfer window between transit and bike-share was discussed.
- The group supported retaining single-trip access for visitors and occasional riders.
- Members agreed that a discounted annual membership should be available to residents receiving income-based transit benefits.

### 4. Accessibility and Station Design

- The accessibility committee requested clearer docking-area markings, improved wayfinding, and sufficient maneuvering space around kiosks.
- The next fleet purchase should include adaptive cycles and additional step-through bicycles.
- Proposed stations will undergo accessibility reviews before final approval.
- Customer-service training should include guidance on assisting riders with disabilities.

### 5. Operations and Winter Service

- CycleLink recommended maintaining year-round service at core transit locations while reducing the number of bicycles at lower-demand stations from December through March.
- Batteries for e-bikes will require more frequent rotation during periods of extreme cold.
- Municipal partners must clarify responsibility for snow clearing around docks.
- A temporary maintenance depot in the eastern service area could reduce vehicle travel and bike-rebalancing time.

## Decisions

- Approve a phased expansion beginning with 10 priority stations in spring 2027.
- Use transit connectivity, equity, projected demand, accessibility, and operational feasibility as the final station-selection criteria.
- Proceed with planning for regional fare-card integration and a 90-minute transit transfer.
- Develop an income-qualified annual membership priced below the standard membership.
- Require accessibility reviews for all new stations before construction.
- Include at least 20 adaptive or step-through cycles in the next fleet procurement.
- Maintain year-round service at core stations and adopt a reduced winter operating plan elsewhere.
- Establish a shared regional dashboard for ridership, availability, maintenance, and customer-feedback data.

## Action Items

| Action | Owner | Due Date |
|---|---|---|
| Circulate ranked list of the 10 priority expansion sites | Priya Nair and Lucas Martin | August 14, 2026 |
| Complete accessibility reviews of proposed station layouts | Amina Yusuf and CycleLink design team | September 4, 2026 |
| Prepare cost and timeline estimate for fare-card integration | Elena García | August 28, 2026 |
| Draft eligibility and enrollment options for the discounted membership | Maya Chen and Municipal Finance Office | September 11, 2026 |
| Develop a winter operations and snow-clearing responsibility matrix | Jordan Bell and municipal public-works leads | September 18, 2026 |
| Assess potential locations for an eastern maintenance depot | Lucas Martin and Jordan Bell | September 25, 2026 |
| Produce a communications plan for public consultation | Sophie Tremblay and Marcus Hill | September 4, 2026 |
| Draft specifications for adaptive and step-through cycle procurement | CycleLink procurement team | September 30, 2026 |
| Create a prototype regional performance dashboard | Daniel Brooks | September 18, 2026 |

## Open Issues

- Final capital contributions from each participating municipality
- Data-sharing and privacy terms for fare-card integration
- Long-term sponsorship and advertising policy
- Ownership of snow-clearing responsibilities at curbside stations
- Secure storage and booking procedures for adaptive cycles

## Next Meeting

**Date:** September 24, 2026  
**Time:** 10:00–11:30 a.m.  
**Primary focus:** Final station shortlist, funding commitments, and fare-integration plan