# Meeting Notes: Community Mesh-Network ISP Planning

Date: July 14, 2026  
Time: 6:30 PM - 8:05 PM  
Location: Eastside Community Center, Room B

## Attendees

- Maya Chen, project coordinator
- Luis Ramirez, network engineer
- Priya Nair, treasurer
- Jamal Brooks, community outreach lead
- Elena Petrova, rooftop site volunteer
- Marcus Lee, city liaison
- Devon Shaw, field technician
- Aisha Williams, neighborhood association representative

## Agenda

1. Review pilot network performance
2. Confirm priority expansion areas
3. Discuss rooftop access agreements
4. Approve equipment purchasing plan
5. Assign outreach and installation tasks

## Discussion Notes

The pilot mesh network currently serves 38 households across the Maple, Cedar, and 9th Street blocks. Average evening throughput is 42 Mbps down and 18 Mbps up, with two recurring weak-signal areas near Cedar Court and the south end of 9th Street.

Luis reported that the main bottleneck is not backhaul capacity but poor line-of-sight between two relay nodes. Devon confirmed that replacing one temporary pole mount with a rooftop node should improve coverage.

Jamal shared that 27 additional households have completed interest forms. Most requests are from renters, seniors, and families currently relying on mobile hotspots.

Priya reviewed the current budget. The group has $8,420 available after the last grant disbursement. Estimated cost for the next equipment purchase is $5,900, leaving enough reserve for insurance, mounting hardware, and emergency replacement parts.

Marcus noted that the city is open to discussing use of two public buildings as relay sites but needs a written operating summary and proof of insurance.

## Decisions

- Proceed with the next expansion phase covering Cedar Court and south 9th Street.
- Purchase three outdoor mesh routers, six customer premises units, two battery backup systems, and mounting hardware.
- Prioritize installations for households with no wired broadband option.
- Use a simple month-to-month membership model at $25 per household, with waivers available through the community fund.
- Draft standard rooftop access agreements before installing any permanent nodes.

## Action Items

- Luis: Finalize node placement map and link budget by July 19.
- Devon: Inspect proposed rooftop sites at 412 Cedar Court and 88 South 9th by July 21.
- Priya: Place equipment order after vendor quote confirmation by July 18.
- Jamal: Contact the first 12 households on the waiting list and schedule site surveys by July 24.
- Maya: Draft rooftop access agreement and operating summary for city review by July 22.
- Marcus: Follow up with city facilities office about public building relay access by July 26.
- Aisha: Coordinate a resident information session at the community center for July 30.

## Next Meeting

Date: July 28, 2026  
Time: 6:30 PM  
Location: Eastside Community Center, Room B